1. Start with a recorded purchase, not a “cash buyer” tag
In Broward County, Florida, start at the property appraiser's property search to identify the parcel and owner name. Then open the county Official Records search. It offers party-name, document-type, instrument-number, record-date and parcel-ID searches. Find the deed for the sale you care about and read the grantee, property description, recording date and instrument number from the document itself. Save its link or instrument number beside your lead ID.
Do not call every deed grantee a cash buyer. A deed establishes a recorded transfer; the index alone does not establish how the buyer financed it or whether the same company still buys in that area. A mortgage recorded under a different name or on another day can be missed by a quick search. If you need a cash-purchase classification, review the related records and keep your conclusion as a dated research judgment, not a fact supplied by Locate.
For a buyer list, keep the purchase date and parcel ID. Two purchases by “Harbor Point Holdings LLC” might be one repeat buyer, two different companies with the same name, or one deed followed by a transfer within a group. Do not merge them until the company identity checks out.
2. Match the grantee to a filing
Copy the LLC name exactly as the deed writes it. Florida's Division of Corporations search guide explains how to search by entity name and document number. Open the detail, then compare its issuing state, company number, former names, status, formation date, principal and mailing addresses, and filing history with your deed and county owner record.
A filing address that matches the owner's tax mailing is useful corroboration, but it is not a deed. If two filings share the legal name, keep both on the worklist. A company formed after the purchase date deserves closer review; it may be a different entity or a later registration. An inactive company might still be the historical grantee. Record what changed and when instead of silently replacing the company on an old deal.
3. Choose a role holder, then check that person's identity
Florida LLC formation filings name a registered agent and may name a manager or authorized representative. The state's LLC filing instructions say manager and authorized-representative names are optional and tell filers not to list members in the articles of organization. A manager performs management functions in a manager-managed LLC; an authorized representative can execute and file records; the registered agent accepts service of process. Those are different jobs. A manager can be a sensible business-contact candidate, but a filed title is not a promise that they still buy property or own the company.
Look at the filing date and later annual reports. If the manager is another LLC, resolve that company separately and stop when the record trail ends. Do not substitute the registered agent's office address for a person's home. When you search for a phone or email, compare the returned person's name and address history with the filed role holder before choosing a contact. A common name or a phone connected only to the purchased property is not enough.
4. Make a buyer worklist you can actually use
Use one row per purchase until identity review tells you which rows refer to the same buyer. Keep these fields apart: your lead ID, parcel ID, deed instrument, deed grantee, purchase date, company number and jurisdiction, chosen role holder and title, filing date, contact-search result ID, phone-check state, and the reason the match was accepted or held. Keep the property address, company mailing address and chosen person's address in separate columns.
For a handful of deals, the free LLC research worksheet lets you record the property document, filing and role, then download your notes as CSV. It runs in your browser. For a larger list, Locate's early-access workflow is designed to hold uncertain LLC matches for review and retain your source row IDs in the export. The public site does not provide a ready-made buyer list, verified cash-buyer labels or a live CRM import.
Before outreach, check each number against your suppression process and the rules that apply to your campaign. The FTC's telemarketing guide distinguishes registry and company-specific Do Not Call duties; it also says the national registry may be used to prevent calls, not as a lead source. A phone found for a manager is contact data, not permission to call or text.
A quick review before the file leaves your desk
- Can you reopen the deed and point to the grantee and parcel that produced this row?
- Does the filing number and jurisdiction identify one company, or are same-name companies unresolved?
- Which dated filing names your person, and what role does it actually give them? A registered agent or filing representative is not automatically an owner.
- Does the phone belong to the chosen person, and is its suppression state recorded separately from consent?
- Will a second export update the same CRM record using a stable ID, without overwriting a different buyer?
If any answer is missing, export that row with a review status instead of filling the gap with a guessed name or number.
Sources and limits
- Broward County Official Records search. Party name, document type, instrument, record date and parcel searches for recorded documents. Checked October 10, 2026.
- Broward County Property Appraiser. Entry to the county property search. Checked October 10, 2026.
- Florida Division of Corporations, corporation records search guide. Search fields and filing detail. Checked October 10, 2026.
- Florida Division of Corporations, LLC filing instructions. Manager, authorized representative and registered-agent roles. Checked October 10, 2026.
- Federal Trade Commission, Complying with the Telemarketing Sales Rule. Registry use and suppression duties. Checked October 10, 2026.
This is a public-record research method, not a cash-purchase certification, title opinion or outreach permission. Records and campaign rules vary by jurisdiction.